Difference between revisions of "CNMCyber roundtable"

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===Pre-event operations===
 
===Pre-event operations===
:The primary platform to conduct pre-event operations is the ''Group'' for onsite ''Events'' and the ''FB Page'' for online ''Events''. Prior to the ''Event'':
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:The primary platform to conduct pre-event operations is the designated ''Channel''. Prior to the ''Event'':
 
:#The physical location shall have been booked and/or online room has been created;
 
:#The physical location shall have been booked and/or online room has been created;
 
:#All of the [[#Event details|''Event'' details]] shall be identified and communicated;
 
:#All of the [[#Event details|''Event'' details]] shall be identified and communicated;
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===Calendar===
 
===Calendar===
:When it is launched, [http://worldopp.org worldopp.org] will serve as the official calendar for the ''Events''. The calendar of the ''Group'' and ''FB Page'' can be used temporarily as the calendars.
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:When it is launched, [http://worldopp.org worldopp.org] will serve as the official calendar for the ''Events''. The calendars of the ''Channels'' can be used temporarily as the calendars.
  
 
==Price and audience details==
 
==Price and audience details==
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===Participants===
 
===Participants===
The ''Host'' is the only confirmed participant of any ''Event''. The other should be invited primarily through the ''Group'' and/or the ''FB Page'', but may choose to participate or not to participate.
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The ''Host'' is the only confirmed participant of any ''Event''. The other should be invited primarily through the ''Channels'', but may choose to participate or not to participate.
  
 
==Organizing details==
 
==Organizing details==
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===Agenda===
 
===Agenda===
:The agenda is proposed by future participants, [[Friends Of CNM DevOps Administrator]], and/or the ''Host''. Its official version shall be published at the ''Group'' for onsite ''Events'' and the ''FB Page'' for online ''Events''.
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:The agenda is proposed by future participants, [[Friends Of CNM DevOps Administrator]], and/or the ''Host''. Its official version shall be published at the designated ''Channel''.
  
 
==Format==
 
==Format==
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:#The cafeteria of [[McLean Bible Church]] in Vienna, Virginia;
 
:#The cafeteria of [[McLean Bible Church]] in Vienna, Virginia;
 
:#Any other public space such as libraries, restaurants, parks, etc.
 
:#Any other public space such as libraries, restaurants, parks, etc.
:By default, the announcements should be published at the ''Group'' for onsite ''Events'' and on the ''FB Page'' for online ''Events''. They can also be published at the [[Career Network Ministry]] meetup group. The cut-off RSVP shall be set at about 24 hours prior to the event and, if no member RSVPed, the onsite location of the ''Event'' shall be cancelled, so the ''Event'' shall be [[#Online|online]] only.
+
:By default, the announcements should be published at the designated ''Channel''. They can also be published at the [[Career Network Ministry]] meetup group. The cut-off RSVP shall be set at about 24 hours prior to the event and, if no member RSVPed, the onsite location of the ''Event'' shall be cancelled, so the ''Event'' shall be [[#Online|online]] only.
  
 
===Online===
 
===Online===
:*The ''Events'' shall be broadcasted via [[Jitsi]], which is selected as the [[webconferencing software]] for the ''Events''. The announcements shall usually be published at http://worldopp.org when such an opportunity is technically available. Until it is, the ''FB Page'' can be temporarily used.
+
:*The ''Events'' shall be broadcasted via [[Jitsi]], which is selected as the [[webconferencing software]] for the ''Events''. The announcements shall usually be published at http://worldopp.org when such an opportunity is technically available. Until it is, the ''Channel'' can be temporarily used.
 
:*If no new attendee RSVPed, the first part of the ''Event'' shall be cancelled. If no one, but the ''Host'' attends, the ''Event'' shall be cancelled.
 
:*If no new attendee RSVPed, the first part of the ''Event'' shall be cancelled. If no one, but the ''Host'' attends, the ''Event'' shall be cancelled.
 
:*The attendees may or may not choose to use their video; however, the ''Host'' shall be visible.
 
:*The attendees may or may not choose to use their video; however, the ''Host'' shall be visible.
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===Notifications===
 
===Notifications===
:The ''Group'' publishes all the announcement and notifications for onsite ''Events'' and the ''FB Page'' does so for online ''Events'' in order at serves as a hub and/or notice board to reach out to potential and actual participants.
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:The designated ''Channel'' publishes all the announcement and notifications in order to serve as a hub and/or notice board to reach out to potential and actual participants.
  
 
===Archive===
 
===Archive===

Revision as of 18:05, 7 August 2018

A WorldOpp roundtable (hereinafter, the Event) is a WorldOpp event of Friends Of CNM (hereinafter, the Community) organized by one or more WorldOpp event hosts (hereinafter, the Host) in order to:

  1. Discuss any challenges that the Community in general, its WorldOpp program and WorldOpp development in particular face;
  2. Brainstorm solutions for the challenges stated above in order to develop the recruitment process.

The Tech Events for Managers and Entrepreneurs meetup group and WorldOpp fb-page serve as Communication channels (hereinafter, the Channels).


Operations

Pre-event operations

The primary platform to conduct pre-event operations is the designated Channel. Prior to the Event:
  1. The physical location shall have been booked and/or online room has been created;
  2. All of the Event details shall be identified and communicated;
  3. Recording tool shall have been identified and prepared.
The Host is also responsible for cancelling of the Event if no participant RSVPs.

Event operations

The primary platform to conduct event operations is the booked location for onsite Events and Jitsi for online Events. During the Event, the Host shall:
  1. "Meet" and greet the participants;
  2. Facilitate the Event;
  3. Make sure that participants audio, video messages, and chat messages are identified and responded;
  4. Make sure that the Event is recorded.

Post-event operations

The primary platform to conduct post-event operations is CNM Wiki. After the Event,
  1. The recording of the Event shall be posted at YouTube;
  2. The wikipage shall be composed to include all available data of and about the Event including its minutes and link to its audio- and videorecords, as well as organizing lessons learned;
  3. A follow-up message shall be sent to those Event's participants who RSVPed for the Event.

Time details

Start time

No particular start time requirements exist; the Host decides what time is the best for the particular Event.

Length

No length requirements have established yet. Some suggestions can be the following:
  1. From 45 minutes to one hour for online only Events;
  2. From one hour to 90 minutes for onsite Events.

Calendar

When it is launched, worldopp.org will serve as the official calendar for the Events. The calendars of the Channels can be used temporarily as the calendars.

Price and audience details

Price

As any WorldOpp event, the Event shall be offered at absolutely no cost to its participants.

Participants

The Host is the only confirmed participant of any Event. The other should be invited primarily through the Channels, but may choose to participate or not to participate.

Organizing details

Event host

Main wikipage: WorldOpp event host
Requirements for the Host are published at the WorldOpp event host wikipage.

Communication channels

With regard to the announcement and other communication Channels,
CNM Wiki (hereinafter, the Wiki) serves as the main platform for contents of the Events content including their minutes and recordings.

Agenda

The agenda is proposed by future participants, Friends Of CNM DevOps Administrator, and/or the Host. Its official version shall be published at the designated Channel.

Format

The Events are usually organized simultaneously onsite to accommodate those who needs face-to-face interactions and online to accommodate those attendees who choose to participate remotely. Any onsite Event should be accompanied by an online Event, but not every online Event should be a Event onsite.

Onsite

The onsite events can be organized only if the Host can physically attend the Event or Friends Of CNM DevOps Administrator personally is the Host. The Events shall usually be scheduled to occur in either:
  1. The cafeteria of McLean Bible Church in Vienna, Virginia;
  2. Any other public space such as libraries, restaurants, parks, etc.
By default, the announcements should be published at the designated Channel. They can also be published at the Career Network Ministry meetup group. The cut-off RSVP shall be set at about 24 hours prior to the event and, if no member RSVPed, the onsite location of the Event shall be cancelled, so the Event shall be online only.

Online

  • The Events shall be broadcasted via Jitsi, which is selected as the webconferencing software for the Events. The announcements shall usually be published at http://worldopp.org when such an opportunity is technically available. Until it is, the Channel can be temporarily used.
  • If no new attendee RSVPed, the first part of the Event shall be cancelled. If no one, but the Host attends, the Event shall be cancelled.
  • The attendees may or may not choose to use their video; however, the Host shall be visible.

Materials

Notifications

The designated Channel publishes all the announcement and notifications in order to serve as a hub and/or notice board to reach out to potential and actual participants.

Archive

The Wiki publishes all the content of the Event including its specific agenda, minutes and all available recordings at separate wikipages:

Requirements

Participants' needs

Any participant (a newbie, team member, and/or team administrator) needs to:
  1. Know when the Events occur and how he or she can participate in those;
  2. Be introduced to as much information as possible prior to the Event the interested individual decides to participate in;
  3. Ask questions and get answers first-hand;
  4. Review minutes and other documents if the interested individual misses the Event.

Staffers' needs

Any staffer (a team member, and/or team lead) needs to:
  1. Discuss any issues with my projects;
  2. Contribute to solutions for those projects that have been discussed.

Administrators' needs

Any administrator needs to:
  1. Know the obstacles the team faces in order to work on those;
  2. Know the general progress on the projects in order to report it.

See also