CNMCyber roundtable

A WorldOpp roundtable (hereinafter, the Event) is a WorldOpp event of Friends Of CNM (hereinafter, the Community) organized by one or more WorldOpp event hosts (hereinafter, the Host) in order to:

Discuss any challenges that the Community in general, its WorldOpp program and WorldOpp development in particular face;
Brainstorm solutions for the challenges stated above in order to develop its operations especially:
- WorldOpp Sourcing including WorldOpp Outreach, WorldOpp Intake, Careerprise Orientation, and WorldOpp Placement Seminar;
- Educaship Bootcamp and, primarily, Septem Artes Administrativi; as well as
- Requirements for supporting technology jointly called CNM Cloud that includes CNM Campus and CNM Wiki.

The Tech Events for Managers and Entrepreneurs meetup group and WorldOpp fb-page serve as Communication channels (hereinafter, the Channels).

Operations

Pre-event operations

The primary platform to conduct pre-event operations is the designated Channel. Prior to the Event:

The physical location shall have been booked and/or online room has been created;
All of the Time details and Price details shall be identified and communicated;
Recording tool shall have been identified and prepared;

The Host is also responsible for cancelling of the Event if no participant RSVPs.

Event operations

The primary platform to conduct event operations is the booked location for onsite Events and Jitsi for online Events. During the Event, the Host shall:

"Meet" and greet the participants;
Facilitate the Event;
Make sure that participants audio, video messages, and chat messages are identified and responded;
Make sure that the Event is recorded.

Post-event operations

The primary platform to conduct post-event operations is CNM Wiki. After the Event,

The recording of the Event shall be posted at YouTube;
The wikipage shall be composed to include all available data of and about the Event including its minutes and link to its audio- and videorecords, as well as organizing lessons learned;
A follow-up message shall be sent to those Event's participants who RSVPed for the Event.

Time details

Start time

No particular start time requirements exist; the Host decides what time is the best for the particular Event.

Length

No length requirements have established yet. Some suggestions can be the following:

From 45 minutes to one hour for online only Events;
From one hour to 90 minutes for onsite Events.

Calendar

When it is launched, worldopp.org will serve as the official calendar for the Events. The calendars of the Channels can be used temporarily as the calendars.

Price details

Costs of the participants

As any WorldOpp event, the Event shall be offered at absolutely no cost to its participants.

Reimbursement to the participants

Contingent upon mutual agreements and funding, some personally invited participants can be reimbursed for their participation.

Participants

By default, the Host is a confirmed participant of any Event.

Open-to-the-Public Events

The other should be invited primarily through the Channels, but may choose to participate or not to participate.

Invitation-only Events

Organizing details

Event host

Main wikipage: WorldOpp event host

Requirements for the Host are published at the WorldOpp event host wikipage.

Communication channels

With regard to the announcement and other communication Channels,

For Open-to-the-Public Events,
- When it is launched, http://worldopp.org shall become the official communication channel;
- The Tech Events for Managers and Entrepreneurs meetup group is used for the onsite Events;
- The WorldOpp fb-page is used for the online Events only.

CNM Wiki (hereinafter, the Wiki) serves as the main platform for contents of the Events including their minutes and recordings.

Agenda

The agenda is proposed by future participants, Friends Of CNM DevOps Administrator, and/or the Host. Its official version shall be published at the designated Channel.

Format

The Events are usually organized simultaneously onsite to accommodate those who needs face-to-face interactions and online to accommodate those attendees who choose to participate remotely. Any onsite Event should be accompanied by an online Event, but not every online Event should be a Event onsite.

Onsite

The onsite events can be organized only if the Host can physically attend the Event or Friends Of CNM DevOps Administrator personally is the Host. The Events shall usually be scheduled to occur in either:

The cafeteria of McLean Bible Church in Vienna, Virginia;
Any other public space such as libraries, restaurants, parks, etc.

By default, the announcements should be published at the designated Channel. They can also be published at the Career Network Ministry meetup group. The cut-off RSVP shall be set at about 24 hours prior to the event and, if no member RSVPed, the onsite location of the Event shall be cancelled, so the Event shall be online only.

Online

The Events shall be broadcasted via Jitsi, which is selected as the webconferencing software for the Events. The announcements shall usually be published at http://worldopp.org when such an opportunity is technically available. Until it is, the Channel can be temporarily used.
If no new attendee RSVPed, the first part of the Event shall be cancelled. If no one, but the Host attends, the Event shall be cancelled.
The attendees may or may not choose to use their video; however, the Host shall be visible.

Materials

Notifications

The designated Channel publishes all the announcement and notifications in order to serve as a hub and/or notice board to reach out to potential and actual participants.

Requirements

Participants' needs

Any participant (a newbie, team member, and/or team administrator) needs to:

Know when the Events occur and how he or she can participate in those;
Be introduced to as much information as possible prior to the Event the interested individual decides to participate in;
Ask questions and get answers first-hand;
Review minutes and other documents if the interested individual misses the Event.

Staffers' needs

Any staffer (a team member, and/or team lead) needs to:

Discuss any issues with my projects;
Contribute to solutions for those projects that have been discussed.

Administrators' needs

Any administrator needs to:

Know the obstacles the team faces in order to work on those;
Know the general progress on the projects in order to report it.