Difference between revisions of "Distribution metadata"

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A [[document distribution]] (hereinafter, the ''Distribution'') is the process by which a [[report]] or another [[document]] gets or is intended to get (a) distributed to its designated consumers and, if the ''Distribution'' is restricted, (b) not distributed to anyone else.
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[[Distribution metadata]] (hereinafter, the ''Data'') is the [[administrative metadata]] that designates the consumers of a [[work product]], if those consumers are designated, and/or suggests how the designated consumers get the ''product'' and, if the distribution is restricted, no one else does.
  
  
 
==Notice==
 
==Notice==
A notice of distribution and access restrictions is an optional part of report's front matter; when the ''notice'' is included, it functions as a part of report's [[descriptive metadata]].
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A notice of distribution and access restrictions is a conditional part of report's front matter. The notice is included when intellectual property rights and/or state restrictions on access or use need to be specified. If the ''notice'' is included, it functions as a part of report's [[administrative metadata]].
  
The [[ANSI/NISO Scientific and Technical Reports]] standard details,
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===Copyright===
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:''Main wikipage: [[Copyright]]''
  
]],  
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:[[Copyright]] is the exclusive legal right to reproduce, publish, and distribute a [[report]] or another original work that has an identifiable owner. The copyrighted work shall contain a special notice that specifies its distribution.
  
5.1.3.1 Copyright
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===Limitations===
 +
:The [[ANSI/NISO Scientific and Technical Reports]] standard details,
 +
::When necessary to call attention to certain aspects of a report, such as its security classification, restricted distribution, or proprietary information, appropriate notices appear on the cover and title section. For example, a notice may alert the reader that a particular report is:
 +
::*a presentation of preliminary findings subject to revisions, or
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::*a formal draft or a working paper intended to elicit comments and ideas.  
  
Some organizations may opt to use a traditional copyright page common within the publishing
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:If disclaimers or similar notices are needed, they appear on the inside front cover or the optional copyright page that follows the title page of a printed report. Notices may also alert the reader to certain legal conditions, for example, using brand or trade names in the report.
industry. The copyright section may include the following information, if available:
 
  
• The complete name of the sponsoring organization, including the contract number
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:Generic terms are preferable to brand or trade names if scientific and technical accuracy can be maintained in using them.
authorizing the research, and/or any organizations providing funding for the report
 
  
• Library of Congress Cataloging-in-Publication (CIP) Data
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:A disclaimer may or may not be appropriate for government-generated reports. It is the responsibility of each organization to determine the appropriate notice for the reports it produces and to coordinate these decisions with the appropriate legal counsel. Government classified material will have specific regulations; producers should follow the regulations applicable to their government agency.
  
• An ISBN and/or ISSN
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==List==
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A distribution list is a conditional part of report's back matter. The list is included when access to the document needs to be controlled. If the ''notice'' is included, it functions as a part of document's [[administrative metadata]].
  
The country in which the report was produced
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The [[ANSI/NISO Scientific and Technical Reports]] standard details,
 
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:If included, the distribution list follows the index (or glossary, if there is no index). The list indicates the complete mailing address of the individuals and organizations receiving copies of the report and the number of copies received. The Privacy Act of 1974 forbids federal agencies from listing the names and home addresses of individuals, so in a government report a distribution list contains business addresses only. Distribution lists provide a permanent record of initial distribution. In the case of classified reports, restricted-distribution reports, and reports containing proprietary data, such lists are extremely valuable as they can be used later for communicating instructions regarding handling and classification downgrading. A distribution list is also useful if errata are discovered and changes are issued to correct a report.
• Permission for use of proprietary information, such as photo credits
 
 
 
• The mission statement of the producer, trademark information, and any disclaimers from
 
the producer
 
 
 
• A copyright symbol, year, and the name of the copyright holder
 
 
 
• Authority to copy the contents or require permission from the producer prior to copying.
 
While federal government publications may be freely copied by the public, a request for
 
permission allows the publisher to track the uses of the report.  
 
 
 
The name, complete address, and phone number of the producer and how additional
 
copies of the report may be obtained; a Web or email address, or both, may be included.
 
Copyrights on reports are not always formally registered; material prepared for the U.S.  
 
Government is usually available for public dissemination without copyright.
 
 
 
The order of appearance is not important so long as all elements appear. The recommended
 
location is the verso (back) of the title page. If these elements are included on the copyright
 
page, it is at the discretion of the publisher if they are included in other sections of the front
 
matter.  
 
 
 
5.1.3.2 Distribution Limitations / Notices
 
  
When necessary to call attention to certain aspects of a report, such as its security
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==See also==
classification, restricted distribution, or proprietary information, appropriate notices appear on
 
the cover and title section. For example, a notice may alert the reader that a particular report
 
is:
 
  
 +
===Related lectures===
 +
:*[[Tech Report Metadata]].
  
• a presentation of preliminary findings subject to revisions, or
+
[[Category: CNM Cyber Placement]][[Category: Articles]]
 
 
• a formal draft or a working paper intended to elicit comments and ideas.
 
 
 
If disclaimers or similar notices are needed, they appear on the inside front cover or the
 
optional copyright page that follows the title page of a printed report. Notices may also alert
 
the reader to certain legal conditions, for example, using brand or trade names in the report.
 
 
 
 
 
Generic terms are preferable to brand or trade names if scientific and technical accuracy can
 
be maintained in using them.
 
 
 
A disclaimer may or may not be appropriate for government-generated reports. It is the
 
responsibility of each organization to determine the appropriate notice for the reports it
 
produces and to coordinate these decisions with the appropriate legal counsel. Government
 
classified material will have specific regulations; producers should follow the regulations
 
applicable to their government agency.
 
 
 
==List==
 
Distribution List
 
 
 
If included, the distribution list follows the index (or glossary, if there is no index). The list
 
indicates the complete mailing address of the individuals and organizations receiving copies
 
of the report and the number of copies received. The Privacy Act of 1974 forbids federal
 
agencies from listing the names and home addresses of individuals, so in a government
 
report a distribution list contains business addresses only. Distribution lists provide a
 
permanent record of initial distribution. In the case of classified reports, restricted-distribution
 
reports, and reports containing proprietary data, such lists are extremely valuable as they can
 
be used later for communicating instructions regarding handling and classification
 
downgrading. A distribution list is also useful if errata are discovered and changes are issued
 
to correct a report.
 

Latest revision as of 22:23, 18 November 2020

Distribution metadata (hereinafter, the Data) is the administrative metadata that designates the consumers of a work product, if those consumers are designated, and/or suggests how the designated consumers get the product and, if the distribution is restricted, no one else does.


Notice

A notice of distribution and access restrictions is a conditional part of report's front matter. The notice is included when intellectual property rights and/or state restrictions on access or use need to be specified. If the notice is included, it functions as a part of report's administrative metadata.

Copyright

Main wikipage: Copyright
Copyright is the exclusive legal right to reproduce, publish, and distribute a report or another original work that has an identifiable owner. The copyrighted work shall contain a special notice that specifies its distribution.

Limitations

The ANSI/NISO Scientific and Technical Reports standard details,
When necessary to call attention to certain aspects of a report, such as its security classification, restricted distribution, or proprietary information, appropriate notices appear on the cover and title section. For example, a notice may alert the reader that a particular report is:
  • a presentation of preliminary findings subject to revisions, or
  • a formal draft or a working paper intended to elicit comments and ideas.
If disclaimers or similar notices are needed, they appear on the inside front cover or the optional copyright page that follows the title page of a printed report. Notices may also alert the reader to certain legal conditions, for example, using brand or trade names in the report.
Generic terms are preferable to brand or trade names if scientific and technical accuracy can be maintained in using them.
A disclaimer may or may not be appropriate for government-generated reports. It is the responsibility of each organization to determine the appropriate notice for the reports it produces and to coordinate these decisions with the appropriate legal counsel. Government classified material will have specific regulations; producers should follow the regulations applicable to their government agency.

List

A distribution list is a conditional part of report's back matter. The list is included when access to the document needs to be controlled. If the notice is included, it functions as a part of document's administrative metadata.

The ANSI/NISO Scientific and Technical Reports standard details,

If included, the distribution list follows the index (or glossary, if there is no index). The list indicates the complete mailing address of the individuals and organizations receiving copies of the report and the number of copies received. The Privacy Act of 1974 forbids federal agencies from listing the names and home addresses of individuals, so in a government report a distribution list contains business addresses only. Distribution lists provide a permanent record of initial distribution. In the case of classified reports, restricted-distribution reports, and reports containing proprietary data, such lists are extremely valuable as they can be used later for communicating instructions regarding handling and classification downgrading. A distribution list is also useful if errata are discovered and changes are issued to correct a report.

See also

Related lectures